Certified Copies in New York

Certified Copies in New York

A Certified Copy is an official, state-issued copy of a business document that carries the seal of the New York Department of State. It serves as legal proof of a company’s filings, formation, or other important documents.

Certified Copies are essential for legal, banking, compliance, and business purposes.

What is a Certified Copy?

A Certified Copy is identical to the original document filed with the NY Department of State but comes with an official seal or stamp verifying authenticity.

You can request certified copies of:

  • Certificates of Incorporation
  • Articles of Organization
  • Certificates of Amendment
  • Other official filings

Certified copies are officially recognized for legal and governmental use, unlike plain copies.

Who Needs a Certified Copy?

Certified Copies are typically required when:

  • Opening a bank account
  • Applying for financing or investors
  • Conducting legal or contractual business
  • Registering as a foreign entity in another state

How to Obtain Certified Copies in New York

Ordering Online (For Certain Documents)

  • Electronic copies are available for entities formed or authorized in New York on or after July 30, 1990.
  • Online requests can be submitted here: NY DOS Online Requests

Written Requests

For other documents, or if you want a certified copy:

  • Mail, hand-deliver, or fax a written request to:
New York State Department of State
Division of Corporations, State Records and Uniform Commercial Code
99 Washington Avenue, 6th Floor
Albany, NY 12231
Fax: (518) 473-1654

Your request must include:

  • Exact name of the entity
  • DOS ID number or date of formation/authorization
  • Documents requested (plain or certified)
  • Statement of routine or expedited processing
  • Mailing or email address for delivery

Fees

  • Plain copy: $5 per document
  • Certified copy: $10 per document

Expedited Processing (optional):

  • $25 per document for 24-hour processing
  • $75 per document for same-day processing
  • $150 per document for 2-hour processing

Preferred payment methods: money order, MasterCard, Visa, or American Express.

Copies are returned by first-class mail. You may include a prepaid shipping label for overnight delivery.

Official instructions: NY DOS Copies of Documents

Why Use Filing Sage

Filing Sage makes the process fast, simple, and guaranteed same-day:

  • Same-Day Service: Get your certified copy the same day we submit it
  • Flat Fee: $50 for same-day certified copies
  • Hassle-Free: Skip writing, mailing, faxing, and waiting for the state

With Filing Sage, you get your documents quickly and reliably, saving you time and uncertainty.

Check Your Documents

Before ordering, verify your entity’s name:

✅ Order Your Certified Copies Today
Get Same-Day Certified Copies with Filing Sage

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